Overview
A business or person who deducts tax at source (TDS) on salaries, rent, professional fees, contract payments and similar payments must deposit the tax and file a quarterly TDS statement with the Income Tax Department. Separate statements are filed for salaries, payments to residents, payments to non-residents and tax collected at source (TCS). The deductor then issues TDS certificates to the people whose tax was deducted.
Errors in PAN, challan details or amounts lead to defaults and notices from TRACES, and the people you paid don't get credit for the tax. Late statements attract a late fee per day of delay, and penalties can apply.
Our team prepares the statements from your payment records, validates them, files them, downloads the certificates from TRACES, and helps correct defaults.
The Income-tax Act, 2025 replaced the Income-tax Act, 1961 from 1 April 2026: it applies to income earned from the tax year 2026-27 onwards, while returns for earlier years follow the 1961 Act. Some form numbers and section references change under the new Act, so we check the current form for each filing.
Who needs it
- Employers deducting tax on salaries
- Businesses and professionals deducting TDS on rent, fees, contracts or commission
- Anyone who has a TAN and deducted or collected tax in a quarter
Documents required
What we usually ask for. Our team confirms the exact list for your case before anything is filed.
- TAN and TRACES login
- Details of payments and deductions for the quarter (deductee name, PAN, amount, date, section)
- TDS challans deposited
- Salary details and employee investment declarations (for salary statements)
- Previous quarter's statements and any default notices
How it works
- 1
Collect the quarter's data
We gather payments, deductions and challans, and check every PAN.
- 2
Match challans
Each deduction is linked to the challan used to deposit it.
- 3
Prepare and validate
The statement is prepared and validated with the department's validation utility.
- 4
File
The statement is filed and the acknowledgement is saved.
- 5
Certificates
After processing, we download Form 16 / 16A from TRACES for you to issue.
Typical timeline
Quarterly TDS statements are generally due by 31 July, 31 October, 31 January and 31 May for the four quarters of a financial year. Salary certificates (Form 16) are generally issued by 15 June after the year, and other TDS certificates within about 15 days of the statement's due date. Processing by TRACES follows the department's own timeline.
Get a free quote
Answer a few questions and our team will contact you. It takes about two minutes.
Official sources
The government portals and laws this page is based on:
Please note