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Secretarial (ROC)

Company secretarial work, drafted and dated.

Keep each company's directors and officers, draft notices, minutes and resolutions with the timing checks built in, and prepare the data for annual ROC forms. You file on the MCA portal.

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Built forCAsCA firms
Secretarial · Mehta Textiles Pvt Ltd
  • AGM noticeNotice period checked (s.101)Draft
  • Board meeting minutesDrafted from your notesFor review
  • AOC-4 data sheet30 days from the AGMDue 30 Oct
  • DIR-3 KYC2 directorsPending
Capabilities

What you can do with Secretarial (ROC).

Directors and officers

DIN, designation, KYC year and shareholding for each company's officers.

Notices with timing checks

Board and AGM notices warn when the notice period under s.173(3), s.101 or s.96 isn't met.

Minutes and reports

AI drafts minutes and the directors' report narrative, with the s.134(3) items listed for you.

Resolution templates

Six resolution templates, filled from the company record.

Annual form data

AOC-4 and MGT-7 data sheets, DPT-3 with loans classified, and MSME-1 dues over 45 days.

DIR-3 KYC across clients

One list of directors whose KYC is due, across every company you look after.

Returns

The working for DPT-3 and MSME-1, done for you.

DPT-3 classifies each loan under the deposit rules and checks the declarations; MSME-1 lists dues to micro and small suppliers outstanding beyond 45 days at the half-year end. Due dates come from the client's ROC tasks or the compliance calendar.

DPT-3 · Mehta Textiles Pvt Ltd
3 rows
LoanAmountClass
From a director₹25,00,000Not a deposit
Bank term loan₹80,00,000Not a deposit
Inter-corporate₹10,00,000Check
How it works

How Secretarial (ROC) works.

  1. 1.

    Add the officers

    Record each company's directors and officers with DIN, designation, KYC year and shares.

  2. 2.

    Draft the documents

    Prepare notices, minutes, resolutions, the directors' report items and the annual form data.

  3. 3.

    File on MCA

    Download the drafts and data sheets, file on the MCA portal yourself, and mark the ROC task done.

Xegality prepares and checks the work, and a member of your practice reviews and approves it before anything reaches a client. Returns and forms are filed by you on the government portals: Xegality is not a GSP or ERI and never asks for your clients' portal passwords.

Secretarial (ROC), explained.

Still curious? Talk to our team.

Does Xegality file forms on the MCA portal?
No. Xegality prepares drafts and data sheets; you file on the MCA portal.
Where do the ROC due dates come from?
From the client's ROC tasks or the calendar's ROC rules, such as AOC-4 and MGT-7 counted from the AGM date.
Is AI used here?
Only for minutes and the directors' report narrative. Notices, resolutions and the form data are templates and plain arithmetic, and AI can be switched off in Settings → AI.

Works well with.

Secretarial (ROC) shares its work with the rest of Xegality.

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